Become an Online Notary

Become an Online Notary
This page was originally published January 25, 2022 and updated May 4, 2024.

Are you considering starting an online notary business? This innovative approach to notarization allows you to offer your services digitally, potentially expanding your client base and providing convenience for both yourself and your customers. With the increasing demand for remote services, venturing into the online notary business could be a smart move for entrepreneurs looking to tap into a growing market. In this guide, we will discuss the steps to become an online notary and some tips for success.

Imagine not being bound by the traditional constraints of location or time; you can notarize documents from anywhere, anytime, reaching clients far beyond your local area. This digital transformation of notary services not only broadens your potential client base but also significantly enhances the convenience and accessibility of your services for those you serve. Whether your clients are busy professionals, individuals with mobility challenges, or those living in remote areas, your online notary business can cater to their needs with ease. This guide aims to walk you through the essentials of taking your notary service digital, offering practical steps and valuable tips to help you succeed in this evolving market. With the demand for online services on a continual rise, stepping into the online notary space could mark the beginning of a rewarding venture.

What is an Online Notary?

An online notary, also known as a digital or remote notary, is a public official authorized to perform electronic notarizations. This means that they can legally verify the identities of signers and witness the signing of documents through electronic means, such as video conferencing and digital signatures. This eliminates the need for physical presence, allowing for a more convenient and efficient notarization process.

Online notarization differs significantly from traditional methods, incorporating advanced technology to facilitate the notarial act. An online notary uses a suite of tools including digital certificates, secure electronic journals, and e-signature technologies to execute and record notarizations. This digital transformation not only simplifies the process but also enhances security through tamper-evident technology and robust identity verification systems. By leveraging audio-visual technology for face-to-face interactions over the internet, online notaries ensure that the integrity of the notarial act is maintained while offering the convenience of remote service. This modern approach to notarization is becoming increasingly accepted and regulated across various jurisdictions, reflecting its growing importance in today’s digital world.

The Demand for Online Notaries

You might wonder, as a notary, how you fit into this new digital landscape. The truth is, your services are more crucial than ever. With the rise of online transactions, the assurance of authenticity and fraud prevention provided by notarization is invaluable. Digital notarization not only broadens your potential client base but also offers convenience and efficiency, making your services accessible to those who might not be able to meet in person.

  • Wills and Trusts: Ensuring that the final wishes of individuals are legally documented and recognized.
  • Property Deeds: Facilitating the transfer of ownership for real estate properties.
  • Power of Attorney Documents: Authorizing representatives to act on another’s behalf in legal or financial matters.
  • Loan and Mortgage Documents: Closing financial agreements for property purchases or refinancing.
  • Medical Directives: Recording decisions about future healthcare in case of inability to communicate those wishes directly.
  • Business Contracts: Formalizing agreements between parties in business transactions.
  • Educational Documents: Certifying academic records and qualifications for study abroad programs or job applications.

From personal documents like wills and medical directives to critical business agreements and property deeds, notaries ensure that our digital transactions are secure, authenticated, and legally binding. By adapting to digital notarization, notaries are not just keeping pace with technological advancements but are also enhancing their ability to serve the public efficiently and effectively. The evolution of notary services into the digital realm opens up new pathways for accessibility, convenience, and security, reinforcing the undiminished importance of notaries in our society.

Benefits of Becoming an Online Notary

Flexibility and Convenience

Becoming an online notary offers unmatched flexibility, allowing notaries to conduct their services from virtually anywhere, provided they have internet access. This flexibility means that notaries can easily balance work with personal commitments, choosing their hours and working environment. Clients also benefit from this convenience, as they can have documents notarized at a time and place that suits them best, without the need to travel or take time off work.

Expanded Client Base

An online notary has the advantage of reaching a broader audience. By operating on a digital platform, notaries are no longer confined to their local geographic area but can offer their services to clients across the state or even nationally where the law permits. This expansion significantly increases the potential client base, opening up opportunities for business growth and diversity in the type of notarial acts performed.

Decreased Overhead Costs

Transitioning to online notarization can lead to significant reductions in overhead costs. Since there is less need for a physical office space, notaries can save on rent, utilities, and office supplies. Furthermore, by handling documents digitally, they can also save on the cost of paper, printing, and storage, making the business model more environmentally friendly and cost-effective.

Enhanced Security and Verification

Digital notarization platforms often utilize advanced security measures, including knowledge-based authentication and digital certificates, to verify the identity of signers. These measures are generally more robust than traditional methods, reducing the risk of fraud. Additionally, digital documents are encrypted, ensuring that personal information is securely stored and transmitted, providing peace of mind to both the notary and their clients.

Streamlined Workflow

Online notarization allows for a more streamlined workflow than traditional methods. Digital tools enable notaries to manage appointments, store documents, and track the status of notarizations efficiently. This efficiency can lead to shorter turnaround times for document processing, improving client satisfaction and freeing up more time for notaries to focus on growing their business or personal development.


Online notarization has dramatically expanded the earnings potential for notaries by enabling them to serve clients across wider geographic areas without the constraints of physical location. Typically, online notaries can charge for their services according to the guidelines and limits set by their state’s laws, which often allow for additional fees for the convenience of online services compared to traditional in-person notarizations. Furthermore, because online notarization can lead to a higher volume of transactions due to its efficiency and convenience, notaries might see an increase in their overall earnings.

A 2020 survey by the National Notary Association found that almost 66% of notaries who work full-time and have been in business for at least 3 years earn $4,000 or more a month, and 16 percent of respondents earn more than $7,500 a month. Further, 88 percent of full-time notaries and 80 percent of part-time notaries considered their businesses profitable enough to continue working their own business

Becoming an Online Notary

To become an online notary, you will need to familiarize yourself with the laws and regulations specific to your state, as they can vary significantly. Generally, you’ll need to be an existing notary. If you aren’t already a notary, you can be certified in just a few weeks. Once you’re a notary, you will complete an approved training program for digital notarization, and acquire a digital certificate, which serves as your digital seal.

The Remote Online Notarization Training Course

Despite the surge in demand for digital notarization services, many notaries may feel uncertain about navigating the transition from traditional methods to digital platforms. The Remote Online Notarization Training Course, offered by the Loan Signing System, is designed to bridge this gap, offering comprehensive guidance to notaries. This course equips participants with the knowledge and tools necessary to effectively offer remote notarization services, ensuring they are well-prepared to meet the evolving needs of their clients in a digital age.

  • Legality and Compliance: Learn the legal framework of remote online notarization and how to comply with state and federal regulations.
  • Technology Mastery: Gain proficiency in the technology platforms that facilitate remote notarization, ensuring smooth and secure transactions.
  • Marketing Your Services: Discover strategies to promote your remote notarization services, expanding your reach to a broader client base.
  • Risk Management: Understand the potential risks involved in digital notarization and learn how to mitigate them effectively.
  • Hands-on Practice: Engage in real-life scenarios and simulations to build confidence and competence in conducting remote notarizations.

The Remote Online Notarization Training Course from the Loan Signing System is an invaluable resource for notaries looking to adapt to the digital age. It not only covers the critical aspects of legality, technology, and marketing but also emphasizes the importance of risk management and practical experience. This course is tailor-made for notaries eager to expand their services digitally, ensuring they are equipped to face the challenges and opportunities of online notarization.

Getting Work as an Online Notary

Marketing yourself as a digital notary requires a shift in strategy to align with the digital nature of your services. It’s best to build a professional online presence through a dedicated website and active social media accounts. Be sure to use SEO strategies to improve your visibility in search results when potential clients are looking for notary services online. Networking is also crucial; engage with local businesses, legal professionals, and real estate agents who can benefit from your services. Offering exceptional service can lead to referrals and repeat clients, so always strive for excellence in every transaction.

Opportunities with NotaryCam

Platforms like NotaryCam play a pivotal role in connecting online notaries with clients worldwide. NotaryCam is actively seeking skilled online notaries to join their team, providing a unique opportunity for certified digital notaries to expand their client base and increase their earning potential. By becoming a part of NotaryCam, online notaries have the advantage of leveraging a well-established platform that offers robust security, compliance, and a steady stream of clients needing notarization services. This collaboration not only enhances the visibility of online notaries but also equips them with the tools and support necessary to excel in the digital landscape.

Wrapping Up & Next Steps

Digital notarization is a valuable tool that can greatly benefit both businesses and notaries alike. So, it is important for all parties involved to embrace this technological shift and continue to explore new ways to improve the notarization process for everyone. With digital notarization, we are entering a new era of convenience and efficiency that will revolutionize the way documents are authenticated and transactions are conducted. Let’s embrace this change and unlock its full potential for a more streamlined future in the notary industry.

Get a Quick-Start Advantage

Starting an online notary business comes with its own set of challenges, ranging from navigating legal requirements to ensuring the security of digital documents. If you’re serious about launching your online notary business, we can help. Our proven toolkit of startup resources for online notaries will streamline the process of launching a business you’re passionate about. From our recommended startup guide with its step-by-step approach to launching your business to the top-rated, all-in-one master course to ensure you’re well-prepared to deliver exceptional service, these resources form the backbone of your online notary business, supporting you through every stage of your entrepreneurial journey and get you up and running faster than you thought possible. ♥

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